If your passport is lost or stolen, it is your responsibility to inform the concerned authorities’ immediately. Failure to do so may result in your lost or stolen passports being used for illegal activities and you may be liable for aiding and abetting an offence.

IF YOU ARE IN SRI LANKA

  • If your passport is stolen or lost in Sri Lanka, you can report the incident by phone to immigration Department hotline 0094 11 532 9326 and fax 009411-2885358.  Operators are available 8.30 a.m. to 4.00 p.m. Sri Lanka time, Monday to Friday, excluding Government holidays.
  • Make a complaint to your local police station as soon as possible.
  • Police will transmit the details of your complaint to the Department of Immigration and Emigration.
  • Upon receipt by Immigration the details from the police, Immigration and Emigration Department will take necessary measures to cancel the stolen, lost or missing passport.
  • Passport reported lost or stolen can no longer be used for travel. The details of cancellation will be automatically shared worldwide to avoid misuse. Never use the lost or stolen passport again, even you find it later, after making a complaint. You are strongly advised to obtain a new passport immediately to avoid inconvenience

IF YOU ARE IN OVERSEAS

  • Make a complaint to your local police station in the country of residence and obtain a Police report.
  • Download a stolen or lost passport complaint form. (Click Here for Application)
  • Submit the duly filled complaint form together with Police report to the Embassy of Sri Lanka.
  • Embassy of Sri Lanka shall transmit to the Immigration Department in Sri Lanka the details of the stolen or lost passports. Upon receipt of such information, Department will take necessary measures to cancel the stolen, lost or missing passport.
  • Passport reported lost or stolen can no longer be used for travel. The details of cancellation will be automatically shared worldwide to avoid misuse. Never use the lost or stolen passport again, even you find it later, after making a complaint. You are strongly advised to obtain a new passport immediately to avoid inconvenience.
  • If you find another person’s lost Sri Lankan passport, please mail it in a sturdy envelope to the address below.

 

Lost / Stolen Passport Desk

International Cooperation Unit

3rd Floor

Department of Immigration and Emigration

“Suhurupaya”, Battaramulla,

Sri Lanka.

 

IMPORTANT NOTES

  • Never use a Passport reported stolen or lost.
  • Passport reported stolen or lost are invalidated and can no longer be used for travel.
  • The information you provide regarding a Stolen or Lost Passport will be entered in Stolen/Lost Passport System of the Department of Immigration and Emigration of Sri Lanka and automatically shared internationally through INTERPOL
  • If you recover the passport after you have reported it lost or stolen, please submit it to the address listed above. When you submit it, if requested – Department will cancel it and return it to you. If not requested, it will be destroyed.
  • Once a passport is reported lost or stolen, it cannot be re-validated.

Procedure to follow to apply for a New Passport in lieu of lost passport from Embassy

Documents Required:

 

All relevant documents indicated below are required to attached to the application Fee  (SEK)
01 Duly completed application form  (Filled in English Block Letters) (Download Application here)

(Fee SEK 1500, for children under 16 years SEK 1225 (valid only for 3 years)

(for a Lost Passport, please pay the applicable Lost Passport fee indicated at No 15 below )

1500 or

1225

02 Original Birth Certificate of the Passport holder (Certification fee SEK 40)

(Issued by the Registrar General of Sri Lanka or Embassy of Sri Lanka in the country of Birth)

40
03 Original Previous Passport (If available)  (Certification fee SEK 40) 40
04 03 Clear coloured photographs of 3.5 x 4.5 cm in size. Please read the guidelines given below. The Photographs MUST meets the specifications indicated at the guidelines.
05 Original Sri Lanka National Identity Card (N.I.C) or Driving License.

Not applicable for children under 18 years of age (Certification fee SEK 40)

40
06 Original Visa or Resident Permit of the applicant (Document issued by the Immigration Authority of the Country of Residence indicating the status and category of your visa.) (Certification fee SEK 40) 40
07 Declaration of Citizenship of the Applicant / Parents (Certification fee SEK 40) (Download Declaration here) 40
08 Original Marriage Certificate (Certification fee SEK 40)

(ONLY for female applicants if the surname of the husband should be included in the passport: Optional).

40
09 Professional Qualifications Certificate or Letter from current employer to confirm the profession. (ONLY for insert /amend the profession: Optional) (Certification fee SEK 40) 40
Following additional documents are required for children under 18 years of age
10 Sri Lankan Passports of the parents & Declaration of the Citizenship of parents

(At least one parent MUST be a Sri Lankan citizen at the time of child’s birth)

(Certification fee SEK 40X3)

120
11 Original Visa of the parents (Certification fee SEK 40X2) 80
12 Consent letter signed by both of the parents (Certification fee SEK 40) 40
Following additional documents are required for Lost Passport applications
13 Original Police Report issued by the local police regarding the lost passport.

(This Document must attest from the Ministry of Foreign Affairs of the country which it issued.)

(Attestation fee SEK 250)

250
14 Letter issued by the Immigration Authority of the country of residence indicating the current visa status of the applicant and confirming that the applicant have not been issued a foreign travel document by them. (Attestation fee SEK 250)

(This Document must attest from the Ministry of Foreign Affairs of the country which it was issued.)

250
15 Lost Passport Fee

Apply with a copy of previous passport – SEK 3545 / Apply without a copy of previous passport –  SEK 4495

3545 or 4495
  • If parents were separated, documents indicating legal guardianship of the child.
  • If one parent deceased, the death certificate of such parents.
  • If a legal guardian is applying, proof documentations regarding guardianship.

 

Postage (If applicable) IF Within Sweden

(SEK 140)

IF Out of Sweden

(SEK 180)

Bank Fee (If applicable) For Cross Border Transfer (SEK 50) For SEPA Payments

(SEK 02)

 

Specifications of the Passport Photographs:

  1. The image should be 3.5 x 4.5 cm in size
  2. The image must have adequate brightness and contrast;
  3. The skin tone should be natural. In case of over-exposure or under-exposure of the photo, the skin is either too dark or too light, photo will not be acceptable;
  4. It should show a close up of the head and (partial) shoulders;
  5. The image should be straight looking, centered with neutral expression;
  6. Face should be in sharp focus and clear with no ink marks/creases/lines;
  7. The face (from forehead edge to bottom of chin) should be 70 to 80% of the photo or 2.5cm height;
  8. The eyes must be open and no hair obscuring the face;
  9. If worn Prescription glasses, it should be clear and thin framed and should not have flash reflection or obscure the eyes;
  10. Head coverings, hair, head-dress or facial ornaments should not obscure the face;
  11. The photo must have plain light background and must contrast with face and dress;
  12. There must be no other people or object in the photo;
  13. The lighting must be uniform with no shadows on the face or behind;
  14. Red eye photos are not allowed;
  15. No lines are allowed.
  16. The photo should be ideally printed in professional photo printing papers with continuous tone; and good resolution. Polaroid photos or photos printed with ordinary printers are not suitable.

Passports Applications with photos that do not match these specifications are liable to be rejected by the Department of Immigration and Emigration of Sri Lanka, and could result in delay in the process. Passport applicants are advised not to submit photos with any of the defects listed above.

Fees:

  • New Passport fee in lieu of lost passport

Apply with a copy of previous passport -SEK 3545

Apply without a copy of previous passport –  SEK 4495

 

EMBASSY BANK ACCOUNT DETAILS

Bank Name: SEB (Skandinaviska Enskilda Banken)

Branch: Nybrogatan

Account No.: 5213-100-2386

IBAN: SE 51 500000000 521 31002386

BIC: ESS ESESS 

  • The Embassy does not accept PAYMENTS MADE BY CHEQUES. If paid by the Debit/Credit Cards (Only accept VISA and Master cards), Bank commission of 1.5% will be added to the payment.

Ways to submit the application:

Visiting:

You may submit the application to the Consular Division of the Embassy by hand or post. Consular Division open from Monday to Friday except holidays (09.00 a.m. – 01.00 p.m.). Please obtain an online appointment from embassy website prior to visit to the Embassy to ensure the priority service.

Visiting Address:

Embassy of Sri Lanka

Strandvägen 39, Ground Floor

SE-114 56 Stockholm

Sweden

Getting Service through post:

  1. All the original documents / applications must attach and applicant must sign in front of the Honorary Consul appointed by the Government of Sri Lanka for the particular country or region. Applicant must ensure that the Honorary Consul signed at the relevant places of all the documents / Applications.
  2. Relevant fee must pay to the Embassy bank account (Details given below) and attach the receipt of the payment to the application / Document.

Applicant must pay additional banking charges as follows;

If paid in Sweden in Swedish Kroner: SEK 22

If paid in a country other than Sweden: SEK 70 (Cross Border Transaction fee)

Postal Charges:

SWEDEN SEK 140:-

DENMARK SEK 180:-

ESTONIA SEK 180:-

LATVIA SEK 180:-

LITHUANIA SEK 180:-

 EMBASSY BANK ACCOUNT DETAILS

Bank Name: SEB (SkandinaviskaEnskildaBanken)

Branch: Nybrogatan

Account No.: 5213-100-2386

IBAN: SE 51 500000000 521 31002386

BIC: ESS ESESS

 IMPORTANT:

  • The payments must be paid prior to post the application or at the Embassy.
  • The Embassy does not accept PAYMENTS MADE BY CHEQUES. If paid by the Debit/Credit Cards (Only accept VISA and Master cards), Bank commission of 1.5% will be added to the payment.
  • Please note that according to the financial regulations of Sri Lanka, the fee paid will NOT be refunded. 
  1. Applications are required to post to the following address. (Please do not address the cover to personal names of the staff members of the Embassy). Please note that Embassy will NOT take any responsibility to the documents which has NOT duly received to the Embassy Premises.

Mailing Address:

Embassy of Sri Lanka

P.O.Box 24055

SE-114 56

Stockholm

Sweden

 Important Notice:

Applicant who has been issued a new passport after 01/01/2018 through Embassy, the following procedures are needed to be followed at the Port of entry to validate the Biometric. There are no facilities at port of departure to provide biometrics.

  1. Passenger to report to primary Immigration counter or Report directly to the Chief Immigration Officer (CIO) at the port of entry.
  2. Biometric Data Acquisition (BDA) form will be issued to the passenger with a unique reference number,
  3. The BDA should be signed in two copies by the passenger
  4. One copy of the BDA is given to the passenger to produce at the Department of Immigration & Emigration at the time of biometrics enrolment
  5. Other copy will be retained at the airport
  6. Passenger could reserve date/time using the online appointment scheduling system at the website of the Department of Immigration and Emigration of Sri Lanka. Click here to online appointment system.
  7. Passenger reports to the Department of Immigration and Emigration Head Office or any regional office (Matara/ Kandy/ Vavuniya/ Kurunegala
  8. Fingerprint is captured at a special counter arranged at the Overseas Missions Division of the head office and regional offices.
  9. Upon providing biometrics, Department will issue a system generated receipt to confirm completion of biometrics acquisition process. Approximate waiting time is 30-45 minutes for this event.
  10. Border control system will be updated to allow the passenger departure from Sri Lanka. Recommend the Passenger to retain the receipt until departure from Sri Lanka

Inquiries:

General Contact Details of the Embassy:

Only During 09.00 to 13.00 Hours from Monday to Friday except Holidays

Tel: +46 (8) 663 65 23/25

E-mail:slemb.stockholm@mfa.gov.lk

Website: stockholm.embassy.gov.lk

 

Department of Immigration & Emigration of Sri Lanka

Overseas Missions Division

“Suhurupaya”,

Sri Subhuthipura Road,

Battaramulla,

Sri Lanka.

Tel +94 11 5329230 Ext 9230           

Fax +94 11 2879213      

Email acom@immigration.gov.lk

Web: www.immigration.gov.lk