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Lost /Stolen Passport

If your passport is lost/stolen:

It is the responsibility of the holder to inform the concerned authorities immediately. Failure to do so may result in your passport being used for illegal purposes, and you might become liable for aiding and abetting an offence. So, when your passport lost or stolen, immediately make a complaint to your local police station in your country of residence and apply for a New Passport.

Details of passports reported stolen or lost are entered in the Stolen/Lost Passport System of the Department of Immigration & Emigration, Sri Lanka, & automatically shared internationally through INTERPOL to prevent misuse. Passports reported stolen or lost are invalidated, and cannot be used for travel. If a passport reported stolen or lost is recovered, it cannot be re-validated.

A Sri Lankan citizen by descent or by registration can apply for a Sri Lankan Passport under the lost passport category.

 

Required documents:

 

Please note that all supporting documents should be submitted in originals with 01 set of photocopies of each, on one side of A4 size paper along with the duly completed passport application.

  • Duly completed passport Application Form- “K35A” . Filled-in block capital English letters.
  • Duly completed lost passport complaint form (included in the K35 A Application Form).
  • Affidavit of non-acquisition of citizenship of a foreign country/refugee/asylum status (included in the K35 A Application Form)
  • Police Report obtained from the country where the passport was reported lost/stolen. The police report should be made available in English.
  • Four clear coloured photographs as per the specifications for Sri Lankan passport photos.  The Photographs must meet the specifications indicated by the guidelines mentioned.
  • Copy of the bio-page of the lost passport (if available)
  • Original birth certificate OR attested copy of the birth certificate by the Honorary Consul of Sri Lanka in the country of residence (Estonia, Finland, Iceland, Latvia,  & Sweden (Gothernburg), Norway (Bergen & Kristiansand) OR by a Notary public. Please note that an original birth certificate or a certified copy of the original birth certificate should be issued by the Registrar General Department/ District Secretariat/ Divisional Secretariat only or from a Sri Lankan Embassy. English translation of the birth certificate nor e-DAS attested copy shall be considered as the original. Photocopies certified by the other parties and translators will not be accepted.
  • Valid residence permit OR attested copy of the residence permit card by the Honorary Consul of Sri Lanka in the country of residence    (Estonia, Finland, Iceland, Latvia,  & Sweden (Gothernburg), Norway (Bergen & Kristiansand) or by a Notary public.
  • If the applicant is currently in the process of visa extension/renewal, a letter/status of the visa application from the resident country’s Migration Agency should be submitted. The letter must be in English. A copy of the expired visa is also required to be submitted in this case. Photocopies certified by the other parties and translators will not be accepted.
  • A copy of the Sri Lankan National Identity Card (N.I.C), if available.
  • If applicable, Dual Citizenship Certificate and foreign passport OR attested copies of the dual citizenship certificate and the foreign passport by the Honorary Consul of Sri Lanka in the country of residence (Estonia, Finland, Iceland, Latvia,  & Sweden (Gothernburg), Norway (Bergen & Kristiansand) or by a Notary public.
  • Professional certificate letter (if the profession is to be included in the passport)
  • Marriage certificate, (only if you have changed your name after Marriage) -Translations not accepted

 

Checklist for Lost/Stolen Passport and Sample Application Form

 

Applicable Fee and Processing Time

 

Applicable Fee:

  • Submission of aplication with a copy of the lost/stolen passport  – SEK 3545
  • Submission of application without a copy of the lost/stolen passport  – SEK 4495
  • Postage within Sweden – SEK 140 (single service fee)
  • Postage outside of Sweden – SEK 180 (single service fee)v
  • Photocopies taken by the Embassy in case of non-submission of copies of original documents) – SEK 50
  • Bank fee (cross border transfer) – SEK 50
  • The Embassy does not accept PAYMENTS MADE BY CHEQUES. If paid by the Debit/Credit Cards (Only VISA and Master cards), Bank commission of 1.5% will be added to the payment.

 

Processing time: 

  • The issuing authority of new passports is the Department of Immigration and Emigration of Sri Lanka Colombo. Therefore, the total processing time for a new passport is normally 3-6 months, from the date of submission of the completed application. Usually the Embassy forwards the applications received, to the Department of Immigration through the Foreign Ministry once a week. The Embassy cannot guarantee the issuance of passport within a specific time period.
  • When the Embassy has received the processed new passport, the applicant will be informed by a sms/email to the given contact details. The passport will be issued only to the applicant. If the applicant is a child below 16 the parent who applied could receive the passport.